What to Know About SharePoint’s Full Potential and Benefits

Whether you’re working in a small, medium, or large businesses, you can bet you’ll achieve your outcome by working efficiently and creatively anywhere around the world. How? By using SharePoint.

SharePoint is a web-based collaborative platform that was developed by Microsoft Corporation and was launched in 2001. It’s useful when you want to create websites, manage documents, collaborate with workers within your organization or company, and more. It is not an application like Word and not a trail of applications like Office. It’s more than just a program; it aims to boost your productivity at work by providing you with various intelligent technologies that integrate with Microsoft Office.

WATCH: Understanding Roles in SharePoint

Plans for reasonable prices 

There’s no free trial for SharePoint, now, but subscription price is reasonable. You can opt to use Plan 1 ($5 user/month), Plan 2 ($10 user/month), and Office 365 Enterprise E3 ($20 user/month). 

Plan 1 entitles you to 1 TB of OneDrive storage per user, external sharing, modern team sites, content management, mobile apps, portals, incredible search, offline syncing, 24/7 phone and web support, SharePoint, and Workflow. 

Plan 2 allows you to experience unlimited OneDrive storage, use of modern team sites, external sharing, portals, content management, mobile apps, SharePoint 2013 Workflow, search, Enterprise search, eDiscovery, Content Protection using In-place Holds, SharePoint, and OneDrive. 

Office 365 Enterprise offers you external sharing, content management, modern team sites, portals, search, mobile apps, Enterprise search, eDiscovery, Excel, Visio, InfoPath forms services, Business Connectivity Services, SharePoint, Exchange, OneDrive, Skype for Business, Yammer, Microsoft Teams, Delve, Outlook, Excel, PowerPoint, Word, OneNote, Publisher, and Access. 

Accessibility and advantages 

To get started, you must sign in to Office 365 or your company’s corporate SharePoint Server site. Click SharePoint or Sites in the app launcher navigation or top bar—these are your points of entries. 

This dynamic and intelligent platform is also available on Google Play and App Store. 

The good thing about the mobile version, which was released in 2016, is that it has team news. The news that a user created in his or her team sites are already made available on the web and on SharePoint app. With the mobile version, a user can now read more about status updates, trip reports, essential documents of the team members. The mobile version also personalizes news, which means that one can views news from the sites one is working in, the sites the team follows, as well as the sites that are being worked on by other team members. 

If you decide to use SharePoint on mobile, make sure that your organization already has an Office 365 subscription that includes SharePoint Online or an on-premises SharePoint Server.

Microsoft SharePointcan also be installed on your iPhones and iPads. Here are the features you need to know before you download the mobile app from Google Play or App Store. 

SharePoint on Google Play, App Store 

Android and Apple users can expect an infused AI into their mobile devices. The AI understands what you’re working on, how you work, and how your colleagues’ works relate to you.  

You can download the app (version 3.6.0, as of this posting) on Google Play here or paste this link https://play.google.com/store/apps/details?id=com.microsoft.SharePoint on your browser.

You can download the app (version 4.8.0, as of this posting) on App Store here or paste this link https://itunes.apple.com/us/app/microsoft-SharePoint/id1091505266#?platform=ipad on your browser. 

With the mobile version, you can now look for sites and files that you were working on awhile ago. You can make use of the search to find important content as well as your team sites, communication sites, and latest posts. If you want to see what others are working on, you simply tap each of their contact cards and you’ll instantly know what’s keeping them busy. Posting announcements or sharing updates, reports, and whatnot are also made easier.

This version on Google Play works with SharePoint Online and SharePoint Server versions 2013 and higher. What’s cool is that you can add multiple accounts and easily switch between accounts. 

(Read Related Article: 4 Important Content Management Tips for SharePoint Online)

What users are saying about SharePoint 

Since the launching of Microsoft SharePoint, most of the users have been sharing positive reviews about the platform. 

Tracy Little said the mobile version is easy to use and intuitively operated, while Souleymane Toure and Akinola Oladele said the app is great and helpful. mobile version

“Works very well! Our company went to Office 365 last year and I use this app to stay abreast of what’s going on. Easy to use,” Android user Marc Miller said.

On Twitter, NaS IT said, “Just noticed that you can now view the content of a zip file in a #SharePoint document library (modern view) and that you can just download the file that you need instead of the whole zip. I’m quite impressed. #Office365.” 

By the way, SharePoint Server 2019 is the latest on premises version of SharePoint. Past versions include SharePoint 2013, and SharePoint 2010 

SharePoint Server 2019 is compatible will all major browsers and is supported on the latest generation of Windows and SQL Server products. 

SharePoint’s new improvements to take advantage of in 2019 

Microsoft SharePoint, in its official Twitter account, announced on Wednesday, March 27, that they now have a cross site support and improved web part transformations as part of their March 2019 updates. 

The March release of the SharePoint PnP Modernization framework contains several huge improvements. The new release is available on PnP PowerShell version 3.7.1903.0 or higher and SharePoint PnP Modernization framework version 1.0.1903.0 or higher. 

According to Microsoft team of developers, you can now create the modern client-side page in another, modern, site collection. During a cross-site page transformation, dependent media assets like photos and videos are copied from the source site collection to the site pages library in the target site collection. 

Also, not all web parts are supported for a cross-site transfer, but Microsoft promised that more web parts like blogs will be enabled in the upcoming updates. 

Mark Kashman from Microsoft revealed in February that their goal for the year is to provide additional good change management resources based on feedback from the users, listeners, and readers. 

Microsoft SharePoint recently launched the Intrazone Roadmap Pitstop: February 2019 episode for its monthly podcast—a bonus for all SharePoint patronisers. 

Microsoft has also improved SharePoint’s migration capabilities using the SharePoint Migration Tool, which allows you to migrate your content types and term stores to Office 365 (Global term store migration needs global admin permissions). 

Aside from migration, Microsoft team has improved SharePoint team sites, OneDrive, and Yammer. 

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