Lessen Error on Documents, Presentations Using Online Tool

A good collaboration needs a good tool for communication. Collaborating means a lot when you’re working with a small or big organization. If you’re looking for a good collaborating tool, then stick around and keep reading. 

When you look for collaborating tool on the Internet, the web will surely give you a long list of articles regarding on the matter, and you’ll surely be confused and overwhelmed with the information. Look nowhere else, because Microsoft 365 business has the perfect tool for you, and that is SharePoint. 

Watch: How to Check In and Check Out Documents

Watch: How to Co-Author Document (SharePoint 2013)

SharePoint is an intranet that lets you share and manage content, knowledge, and applications to encourage teamwork, quickly find information, and seamlessly collaborate across the organization. An intranet is a network operating like the World Wide Web but having access restricted to a limited group of authorized users (such as employees of a company). 

Why use SharePoint? 

Why should you use Microsoft SharePoint? Well, there are various benefits of SharePoint that you may not yet know, and that includes minimizing your errors on your documents and presentations. 

Sharepoint | Data OutsourceSharePoint has an intelligent file storage and sharing capabilities. Let’s put it this way. Imagine yourself storing, accessing, and editing company files while you’re working at work, at home, or anywhere. 

SharePoint works perfectly with OneDrive, which gives you access to all your documents, seamlessly integrated with Office and pre-installed with Windows. OneDrive automatically syncs your files to your desktop so you can work on them offline. You’ll also be able to avoid creating mistakes in sharing files because OneDrive can help you track all activities on each file, so you can keep everyone in the team updated. 

Another intelligent feature of SharePoint is that you can broadcast your message and share some information resources and relevant news with the team. With SharePoint, you can also connect your sites and portals, use applications that streamline processes, and use Yammer to build a strong collaboration within your organization. Yammer is another collaboration tool that helps you build your relationship with people across your company and uncover conversations, groups, and people to leverage the knowledge of others. 

With Microsoft SharePoint, you can now manage files, gather and track data, and keep everyone updated with news, tasks, and deadlines. You’ll also see recommendations and insights that guide you to people, sites, and files instead of spending your time searching. 

SharePoint also works well with Delve. Delve is responsible for gathering all your personalized content from OneDrive, SharePoint, Yammer, and other resources.  

Affordability 

SharePoint is available on three affordable subscriptions offered by Microsoft 365 business. You can choose to use SharePoint Online Plan 1 ($5.00 user/month), SharePoint Online Plan 2 ($10.00 user/month), and Office 365 Enterprise E3 ($20.00 user/month). Plan 1 has features that are perfect for small and mid-sized businesses. Although, there’s no inclusion of Office applications like Word, PowerPoint, Excel, and more.  

(Read Related Article: How to copy files in SharePoint using Microsoft Flows)

This plan already includes the following:  

  • Usage of OneDrive’s 1 TB of file storage 
  • Security in file sharing in and out of organization 
  • Syncing local copies of files/folders for offline viewing/updating on Mac/PC 
  • Co-authoring in real time in Microsoft Office apps 
  • Engaging with people using intranets and portals 
  • Sharing stories using communication sites 
  • Use of team sites to connect teams to content, expertise, and processes 
  • Arrange and manage content in libraries and lists with metadata, records management, and retention policies 
  • Transfer and manage files between OneDrive and SharePoint 
  • Discover relevant people and content 
  • Navigate your team sites and intranet with SharePoint or OneDrive mobile apps for Android, iOS, and Windows 
  • FastTrack deployment support with purchase of more than 50 seats at no extra cost 
  • 24/7 phone and web support 

Plan 2 has full features of SharePoint Online with capabilities for the enterprise. It also includes all plan 1’s benefits and more. Office applications are still not offered in this plan. 

This plan’s inclusions are the following: 

  • Unlimited personal cloud storage tooltip 
  • Customization of your enterprise search and results with enhanced features to surface resources across O365 
  • Look for content in electronic format for litigation or audit scenarios 
  • Use of advanced DLP capabilities to identify, monitor, and protect sensitive information 
  • Use In-Place Holds to preserve content from deletion or update 

Office 365 Enterprise E3 is good for companies that need Office applications like Outlook, Word, Excel, PowerPoint, Publisher, and Access with advanced services for messaging, document sharing, compliance and management features for IT. 

The third plan offers Exchange, OneDrive, Skype for Business, SharePoint, Microsoft Teams, Yammer, and Delve.  

Other services offered under this plan are the following: 

  • Business-class email hosting with unlimited mailbox 
  • Custom email domain addresses (name@ yourcompany .com) 
  • Desktop versions of Office applications like Outlook, Word, Excel, PowerPoint, Access, and Publisher for PC only tooltip about application compatibility in various versions of Office 
  • Access to additional OneNote features (features vary) 
  • Web versions of Office 365’s Outlook, Word, Excel, and PowerPoint 
  • One license covers 5 PCs or Macs, 5 tablets, and 5 phones per user tooltip about Office 365 for business mobile apps 
  • Online video-conferencing meetings for up to 250 people tooltip about requirements for HD video calls 
  • Online video meetings for up to 10,000 people with Skype Meeting Broadcast 
  • Acquire a hub for teamwork with Microsoft Teams 
  • Automation of business processes with Microsoft PowerApps and Microsoft Flow built right into a SharePoint list or library 
  • Maximum number of users: unlimited 
  • FastTrack deployment support with purchase of over 50 seats at no extra cost 
  • 24/7 phone and web support 
  • Licensed for commercial use 

If you want to use Microsoft SharePoint on mobile, you can download the mobile version on Google Play or Apple Store. Just make that you have an Office 365 subscription that includes SharePoint Online or an on-premises SharePoint Server.  

For a more in-depth instruction on how to configure a SharePoint site for mobile devices, click here or paste this link https://support.office.com/en-ie/article/configure-a-sharepoint-site-for-mobile-devices-ddf28727-3bfe-4b56-951d-c97204eac475 on your browser. 

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