Learn How to Use SharePoint HR Management
Posted On June 17, 2019
Growing a business would mean acquiring more manpower, which can be too overwhelming if you’re part of the Human Resources (HR) management that handles the recruitment, onboarding, employee compensation, policies, and regulatory compliance. If you’re working as an HR officer, you’re probably sorting and preparing different types of documents, holding several company events, or conducting orientations for new hires. These tasks can be overwhelming, but you don’t need to feel that way.
Microsoft offers SharePoint HR solutions. SharePoint is an intranet used by a lot of companies for better collaborating and business management. They also use SharePoint HR system, which you can maximize even outside your HR office. Take note that since SharePoint can be customized, the intranet look is quite different in every company. The customization of SharePoint provides organizations to give the same user experience to their employees, so they still feel that they belong, especially for those accessing SharePoint HR portal.
You must remember that the SharePoint HR management allows HR officers or authorized users to automate their HR tasks processes. In the image below, you’ll see a screen grabbed photo of Data Outsource’s SharePoint HR system that we built and can be adapted or customized by our clients.
A typical SharePoint HR portal has a slider of their news or announcements. Companies can post announcements of their latest awarding ceremonies, conferences, business meetings outside the country, and the like.
You can also use the Events section to post upcoming activities, meetings, or holidays that concern everyone in the organization. You can ask your SharePoint developers to choose features on this web part. You can also click Add to my calendar, so you won’t forget this event. Plus, you also get alerts on Events.
SharePoint HR management provides document sharing. You can share documents like company benefits, overtime guidelines, or onboarding manual with other people who have access to SharePoint HR portal. This feature saves HR officers time in managing documents.
Monitoring people in the organization is made easier using the SharePoint HR solutions. In the photo below, HR personnel can see if a task is in progress or has been completed. Just click the drop-down menu to see details or documents. You can see the start and end date of a certain task as well as to whom the task is assigned to.
SharePoint HR system also provides the use of the calendar, where you can post activities, birthdays, holidays, and other occasions that are worth noting. A calendar that’s displayed on your SharePoint HR system provides awareness for everyone in the team.
Another good thing about a SharePoint HR portal is that you can share it with site owners, site members, and site visitors. Simply click on the group that you want to share the HR site with and choose Share or Cancel. You can also add users or groups that you want to grant access in the SharePoint HR portal or remove them.
The SharePoint HR management also provides an intelligent search bar that pulls together all the related content of the keywords that you’re searching for. For example, you can type in events, and SharePoint HR system automatically consolidates all the events information that you’re looking for. You can click on a folder and open it in new tab to view the content of the folder. This feature also makes it easier for HR personnel to look for files or data within the system.
SharePoint is already integrated with Microsoft Office, so it’s easier for HR personnel to create, edit, or share content. The SharePoint HR system also provides a list of all the employees’ information that will help in verifying who are active and outgoing employees. This feature can really help the payroll officer to check who are the employees working under which department.
SharePoint HR system can also be accessed online from any device, so that HR personnel won’t have to go back to the office to view an important document from his or her computer. They can simply access the SharePoint HR portal and continue working, especially when they’re on a business trip.
Again, a SharePoint HR system looks different from every company. There are companies who customize their SharePoint HR portal. The key to maximize the use of your SharePoint HR site is to assess your current HR system and have it adapted to the SharePoint HR site. This will make the user experience relevant and familiar to everyone using the system.
How do you find the SharePoint HR solutions of Microsoft? Let us know in the comments section below. Don’t forget to share this blog on social media.