How Microsoft PPM Can Improve Your Online Project
Posted On June 11, 2018
Managing online projects can be very difficult. Between balancing multiple employees, organizing deliverables, managing budgets, and keeping track of deadlines and reports—it can be overwhelming.
Here’s an eye-opening fact for you, we waste $122 million of every $1 billion invested in the United States. Why? The lack of project performance.
Luckily there’s an easy solution: Microsoft Project Portfolio Management (PPM). Microsoft PPM is an easy to use, management software that your team will actually want to use, and your clients will be thankful you did. In this article, we will go into the advantages of managing your projects with Microsoft PPM.
What is Microsoft PPM?
Before we get into why Microsoft PPM is great for managing your online projects, let’s first go into what it is and how it’s used. Microsoft Project Portfolio Management software is on the cloud, making it the central solution to Microsoft Project.
Because it’s based on the cloud, it is accessible anywhere to anyone with access using the project web app. It’s also fully integrated with the popular and efficient file-sharing software, SharePoint, and other Office 365 products.
Here are some of the features of Microsoft PPM:
- Central data storage
- Skills mapping for project personnel
- Central resource administration
- Role-specific use
- Track approved allocations on projects
- Resource utilization reporting
- Individual expandability
- Project Web App
- Flag over-committed resources
- Formal approval of assignments
With less than one-third of projects completed on-time and on budget, it’s obvious that we have a project management epidemic on our hands. Overseeing a large project with Microsoft PPM isn’t complicated.
Advantages of Microsoft PPM for Your Online Projects
Now that we understand what Microsoft PPM can do for us, let’s dive into the advantages and see why everyone is making the switch. Once you start using Microsoft PPM, your team–and your clients–will thank you.
Easy to Use and Always Up-to-Date
Microsoft products have always been intuitive to use, and Microsoft PPM is no different. You’ll find it uses similar commands and tools in other office products, so you’re already ahead of the learning curve. For increased collaboration with your already familiar web tools, Microsoft PPM is fully compatible and integrated with Microsoft Project, Office, SharePoint, Exchange, Yammer, and Skype for Business.
Also, forget about worrying about whether you have the latest version of the software. Microsoft PPM updates itself you, so you are using the latest cutting-edge features.
One of the greatest benefits of this new software is that change to the project plan update in live time, therefore, your team will always have the most updated version.
Microsoft promises 99.99 percent uptime, so you never have to worry about not being able to access your project plans. Microsoft PPM also includes continuous data back-up, disaster recovery, and data centers around the world.
Not only is Microsoft PPM easy to use but it is easy on the eye. For visual learners, the layout of workflow is clear and digestible. Status reports are available in various graphical representations to show everything from project progression, to budget utilization to manpower.
Whether your project is large scale or small, it may make sense to split up your project into different steps with different permission levels. Microsoft PPM makes this easy to do when planning out the work process as well a specify which tasks are a priority.
Efficient Time Tracking
The key to a successful project plan is efficient time-management skills. Often we have too much on our plate to see where our time is best spent therefore causing us to go over budget. That’s where Microsoft PPM comes in.
Microsoft PPM easily allows your employees to transparently see their assigned projects in real time so they can manage their time more effectively. It allows them to record their hours in live-time as well as add comments.
Gone are the days where the project manager had to tally up hours manually. When doing project reports the project manager is always only a few clicks away from seeing the hours charged by each person, task, or project. This makes billing a breeze.
Easy Communication and Reporting
If you’re a project manager, you know that billing and project reports always seem to take longer than you thought, but not with Microsoft PPM.
The various dashboards help you navigate between projects and tasks. From the central homepage, you can have status reports waiting for you in various graphical representations to inform you on the current status of any project.
With a simple click, you are up to date on manpower, billing, project status. Microsoft PPM also allows you to view future projections allowing you to forecast bottle-necks and predict project needs.
When it comes to scheduling, project team members have synched calendars that help organize collaboration between teams and clients across time zones and geographies.
Like other Office 365 products, Microsoft PPM has flexible subscription plans for every budget. Compared to the competition, Microsoft PPM is a low-cost solution for your project management needs and the most efficient choice.
Maybe the greatest benefit of all is that this software is a Microsoft product, meaning it carries the name and reputation we’ve come to love and trust. With 99.99% guaranteed uptime and 24/7 support, Microsoft PPM is the clear choice when choosing project portfolio management software.
Start your Online Project Today
After reading this article you are now aware of the overwhelming benefits of Microsoft PPM for all projects, big and small. The only question left to ask is, when will you make the switch?
Streamline the efficiency and organization of your online projects today. For additional questions, project management software, or management consulting, contact us at Data Outsource.