Guide: Get Started with SP Online, SP 2016, and SP 2019
Posted On June 20, 2019
Companies of all sizes, especially those that manage thousands of people, are using SharePoint. SharePoint is an intranet or a private website that organizations can use to collaborate with their people anytime and anywhere. Companies that are using SharePoint said that they have increased their sales and employees’ productivity without concerning themselves much about a lot of paperwork and personal meetings.
SharePoint has different versions for the on-premise scenarios. The intranet also has an online version where everyone can track, manage, and modify all their documents, hub sites, and resources using their mobile devices, web, or PCs. In this blog, we’re going to talk about how you can acquire SharePoint Online, SharePoint Server 2016, and SharePoint Server 2019. Let’s start our Microsoft SharePoint tutorial with how to get started with the online version of SharePoint.
Get Started with SharePoint Online
To get started with our SharePoint Online tutorial, you must need to set up your SharePoint environment, organize site content and content features, and customize sites.
If you’re the global admin and SharePoint Online admin in Office 365, then you should start planning for your hub sites, managing your external sharing, search, and site creation, and customizing featured links.
Your SharePoint Online should have shared navigation and brand, content, search, and a home page. Most of the organization have team sites for collaboration, communication sites, and hub sites for connection.
For example, create a hub site for your editorial team where they can publish their work, share documents for editing, and other key functions that their hub site must have. Create another hub site for each of the departments or teams that your company has.
Your intranet will have a lot of documents, libraries, folders, and data, so make sure that the external sharing features of your SharePoint Online are in place. That means that you decide on restricting external sharing of confidential information. This is mainly for security reasons.
You also need to manage the search settings of SharePoint Online. This intranet offers a lot of options to manage these: search schema, search dictionaries, authoritative pages, query suggestion settings, result sources, query client types, search results, usage and search reports, search center settings, import and export of customized search configuration settings, and crawl log permission. For example, you can temporarily remove search results (documents, pages, or sites) automatically.
Part of setting up your SharePoint Online environment is to manage site creation. This functionality is responsible for allowing certain users to build and administer their own SharePoint sites. These selected users can also manage detailed site and subsite creation settings in the classic SharePoint administration center.
SharePoint Online also allows its global admin and SharePoint admin to add featured links on the left side of the SharePoint page. To add a link, simply click the Edit option under Featured Links box. Then, add a link by clicking Add. Start filling in the Text to display and Address under the New link box. Hit Save.
It’s time for your site admins, site owners, and content stakeholders to organize site content and plan for your content features. Start thinking about the kinds of sites that your organization needs or will have on each site. Also, think about how you want your users to access these content as well as what do your users have to do with all those contents.
The third process will be handled by SharePoint admin, site owners, and solution developers. It’s time to build framework solutions, apps, add-ins, and solutions for your business and customer needs.
Install SharePoint 2016 and 2019
If you’d like to install and configure SharePoint 2016 or 2019 in a single server, here’s a quick step on how to do it. This is good for hosting only few sites, for a trial version only, or for your basic needs of having an intranet. Take note that a single server installation only contains SharePoint for SharePoint Servers 2016 and 2019 unlike in the previous SharePoint Server versions which automatically have SQL Server Express, which was free to download, use, and distribute.
Before you can install and configure SharePoint Server 2016, you need to meet the hardware and software requirements like the 64-bit version of Windows Server 2012 R2. You also need to acquire the 64-bit version of SQL Server 2014 SP1 to host your SharePoint databases.
There are also other requirements that you need to meet before you can install SharePoint Server 2019. These requirements are the 64-bit version of Windows Server 2016 and 64-bit version of SQL Server 2016 or 2017 for your databases.
You also need to make sure that you executed the proper installation of SharePoint Servers 2016 and 2019, prepare to set up the needed accounts by using appropriate permissions, and set to 1 the Max degree of parallelism.
Once you’re done with all these preparations, you can now start installing SharePoint 2016 or 2019 in a single server. First, run the Microsoft SharePoint Products and Technologies Preparation Tool that’s responsible for installing prerequisites to use the SharePoint Server. Second, run setup that installs binaries, sets up security permissions, and modify registry settings.
Third, run the SharePoint Products Configuration Wizard. This wizard is responsible for installing and sets up the configuration database, installs and configures the content database, as well as sets in place the SharePoint Central Administration website. Fourth, set up the browser settings. Fifth, run the Farm Configuration Wizard. This wizard will configure the farms, build your first site collection, and select the services that you want to be implemented in the farm.
Lastly, implement post-installation steps. The post-installation steps involve configuration of usage and health data collection, diagnostic logging, incoming email, outgoing email, and Search settings.
There are a lot of Microsoft SharePoint tutorial online that you can read, but if you want to immediately experience the power of SharePoint Online or SharePoint on-premise versions, you can contact us at +1-403-629-7272 or send us a message here. Our team of SharePoint specialists will be ready to assist your needs.
Have you tried installing SharePoint Online or SharePoint Servers 2016 or 2019? What were your challenges in terms of preparation, installation, and configuration? Let us know in the comment section below. Also, don’t forget to tag your friends with this article on social media.